Job Description

Onboarding And Hr Administration Specialist

This position is responsible for the administrative functions and duties of Transcat's Human Resources department. The Onboarding and HR Administration Specialist is expected to have strong attention to detail, organizational, and time management skills. Excellent administrative, communication, and computer skills with the ability to multitask and adapt in a fast-paced environment are essential for success.

Responsibilities

Onboarding:

Manage the full onboarding process for new hires

Provide support to new employees in connection with onboarding

Facilitate any pre-employment or pre-access criminal background reports, drug screens, and related clearance letters

Coordinate, schedule, and administer new employee orientation sessions

Manage new employee 401(k) rollovers

Schedule new employee check-ins for all employees with the Employee Relations Manager

HR Administration:

Generate and prepare HR reports as needed

Oversee the administration of Transcat's Company Store and process invoices for department purchases and expenses

Develop and maintain a shared HR calendar outlining all responsibilities of the HR team

Conduct regular employee maintenance in Transcat's HR systems (e.g., UKG, iCIMS, iLearn)

Assist with the administration of employee benefits programs

Support development and administration of employee experience programs and initiatives, such as our 3C Recognition Awards, years of service awards, and life event gifts (e.g., newborn, get well, and sympathy gifts)

Support and manage employee event planning

Sort incoming department mail

Complete special projects related to HR policies and programs

Manage the full offboarding process for exiting employees

Other duties as assigned

Qualifications

Required:

Two or more years' office administration or coordination experience

Ability to handle confidential information with discretion

Exceptional organizational skills and attention to detail

Strong problem-solving skills and a proactive approach

Strong MS Office skills

Excellent written and oral communication and interpersonal skills

Preferred:

Associates degree preferred

Previous experience with HRIS system preferred

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this Job, the employee is regularly required to stand; walk; use hands to finger, handle, or feel; reach with hands and arms; climb or balance and stoop, kneel, crouch, or crawl. The employee is occasionally required to sit and talk or hear. Specific vision abilities required by this job include close vision, color vision and ability to adjust focus.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.

Equal Opportunity and Non-Discrimination

Transcat is an equal opportunity employer and prohibits discrimination on the basis of any protected status. All qualified applicants will receive consideration for employment without regard to age, color, creed, disability, domestic violence victim status, gender identity, genetic predisposition or carrier status, marital status, national origin, pregnancy, race, religion, sex, sexual orientation, status as a protected veteran or as a member of any other protected group or activity.

We will make reasonable accommodations for individuals with disabilities to enable them to perform the essential functions of this position unless to do so poses an undue hardship on the organization or a direct threat to health or safety.

All offers of employment are contingent upon successfully completing all pre-employment requirements, which include verification of identity and employment eligibility, and when applicable, a motor vehicle driving record report.

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