Job Description

Description

School Name: Sacred Heart Parish School

Location : 706 C Ave., Coronado, CA 92118
Reports to: Business Manager
Employment Type: Part Time, (20 hours per week, Benefited)
FLSA Status: Non-Exempt
Pay Rate: $19.00/hr. - $21.00/hr. 

School Mission Statement: We embody the Sacred Heart of Jesus by inspiring our life-long learners to be leaders of tomorrow who are devoted to faith, service, and academic excellence.

Essential Duties and Responsibilities:

Accounts Payable

• Process, mail and file Accounts Payable checks weekly using Quickbooks
• Maintain invoices for processing and approval
• Create expense reports and communicate with staff regarding expenses

Accounts Receivable

• Record payments from FACTS or in person using Quickbooks
• Prepare past due letters on monthly basis
• Interact with FACTS on behalf of parents
• Handle parents’ questions concerning tuition payments, fees, etc.
• Assist with re-registration and student billing each school year (Jan/Feb)
• Maintain family rosters updated in QuickBooks, FACTS and RenWeb

Payroll

• Prepare and post Bi-Weekly payroll journal entry
• Prepare Bi-Weekly payroll distribution for staff using Paylocity

Cash Receipts

• Manage day to day cash receipts via Quickbooks
• Prepare bank deposits as necessary
• Complete Bank Reconciliations monthly using Quickbooks
• Reconcile Receipts monthly

Parent Teacher Group (PTG)

• Maintain PTG Financial information in Quickbooks
• Handle and monitor cash collection for fundraisers
• Process and mail Accounts Payable check when needed using Quickbooks

Purchasing

• Order school supplies for office, health, teachers, classrooms, maintenance, etc.
• Work with Admin and Teachers in ordering textbooks, annually (June/July)
• Maintain Purchase Order logs
• Coordinate Field Trip reservations and transportation with teachers
• Work with Admin and 8th Grade Teacher regarding Graduation tasks 

Miscellaneous

• Assist with budget preparation and Year End Diocesan report
• Attend weekly and monthly school office staff meetings
• Be available to fill in at school office, when needed 
• Assist Mexico border crossing families with F-1 Visa
• Maintain SEVIS Schools Information and PDSO/DSO updated 

Note: These are essential duties and responsibilities for the position of School Bookkeeper, but the position is not limited to only these. Other duties can be assigned as needed  

Requirements

Religious Qualifications:

• Active, practicing Roman Catholic (Preferred)
• Respects and understands a Catholic school philosophy

Professional Qualifications:

• Prior Accounting/Bookkeeper experience
• Knowledge and experience with Quickbooks, Microsoft Office Excel and Word
• Ability to maintain confidentiality
• Strong Administrative Skills (ability to multitask, prioritize, attention to detail)
• Flexibility
• Ability to work collaboratively

Physical Requirements

While performing the duties of this job the employee is regularly required to remain in an office at a computer workstation and access information from a computer and use a telephone. The employee is required to be mobile to, from, and within the office, as well as maneuver throughout the school facility to attend meetings, briefings, and other work-related events. The employee may be required to conduct trips to, from, and within various city and county-wide locations to attend meetings or events. The employee must occasionally lift and/or move up to 15 pounds. This position may require evening and weekend work.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Please note this position description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Sacred Heart Parish School, as part of the Catholic Diocese of San Diego, we are committed to creating a diverse and inclusive workplace. All qualified applicants will receive consideration for employment without regard to race, color, gender, national origin, genetics, disability, age or veteran status.

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