We are currently on the lookout for a Transaction Coordinator to join our dynamic real estate team. In this pivotal role, you will help guide our esteemed clients through every step of their home buying or selling journey, from the initial contract right through to closing. Your responsibilities will include preparing listing documents, coordinating photoshoots, coordinating home inspections, managing escrow documents, scheduling necessary repairs, and ensuring the timely approval of all offers and counteroffers. We're seeking candidates who are passionate about delivering exceptional customer service and are committed to continuous improvement in streamlining our operations. If this sounds like the opportunity you’ve been looking for, we encourage you to apply today! Responsibilities: • Save customer information in the CRM system, forward all necessary paperwork to the office broker for file compliance, and track transaction activities • Review all documentation and confirm each has the proper signatures and dates to complete the home sale process quickly and smoothly • Aid real estate agents, clientele, and other stakeholders with paperwork and ensure the completion of all escrow documents, such as appraisals, titles, and mortgage loans • Manage transaction contracts from both home buyers and sellers to close the deal in a timely manner • Schedule home inspections and any necessary repairs, and assist in negotiations regarding repairs • Obtain seller’s approval for the buyer’s offers and counteroffers to ensure the transaction process goes as quickly as possible Daily Workflow Overview: • Morning Kick-off (8:30 a.m.): Start your day by reviewing overnight emails and prioritizing new tasks. Get organized and set the stage for a productive day. • Mid-Morning Focus (10:00 a.m.): Dive into your files, ensuring each checklist is meticulously followed. Send out reminders, updates, and documents for signatures to keep everything on track. • Midday Progress (Noon): Initiate new files, list properties on MLS and social media, and coordinate with lenders and attorneys, supplying all necessary paperwork to keep the process moving smoothly. • Afternoon Wrap-up: Update all active files, close completed or inactive files, and ensure appointments for photos, inspections, and appraisals are scheduled and confirmed. • End of Day (Before Leaving): Review your achievements for the day and prepare your "to do" list for tomorrow, setting yourself up for another successful day. Qualifications: • Experience in the real estate industry, transaction management or coordination, titles, and/or mortgages preferred • High school diploma required; Associate’s degree preferred • Real estate license preferred • Motivated to serve people and provide excellent customer service • Must have excellent organizational skills and communication skills Job Requirements: • Comfortable working from a phone or laptop. • A valid driver's license is required. • Obtain a real estate salesperson license within 6 months of hire. • Team-oriented with a friendly demeanor, even under pressure. • Effective communicator, serving as the primary contact for client inquiries. • Naturally curious with a strong desire to deepen industry knowledge. • Highly organized, with a knack for enhancing processes and checklists. Work Experience: • At least 2 years of continuous professional experience. • 2+ years in office management, preferably within real estate. • Proven track record of exceeding goals. • At least 1 year of experience in a real estate-related role. Characteristics: • Outgoing and personable, able to juggle multiple tasks. • Attentive listener and meticulous organizer. • Celebrates team successes and maintains a positive and growth-oriented mindset. • Driven to achieve, with a steadfast commitment to integrity. Skills: • Proficient in mobile and computer-based work. • Clear and effective communication skills. • Experienced in following and optimizing checklists. • Skilled at prioritizing tasks efficiently. • Typing speed of 55-70 words per minute, with strong technological proficiency. Compensation: $35,000 - $45,000 • Daily Workflow Overview: • Morning Kick-off (8:30 a.m.): Start your day by reviewing overnight emails and prioritizing new tasks. Get organized and set the stage for a productive day. • Mid-Morning Focus (10:00 a.m.): Dive into your files, ensuring each checklist is meticulously followed. Send out reminders, updates, and documents for signatures to keep everything on track. • Midday Progress (Noon): Initiate new files, list properties on MLS and social media, and coordinate with lenders and attorneys, supplying all necessary paperwork to keep the process moving smoothly. • Afternoon Wrap-up: Update all active files, close completed or inactive files, and ensure appointments for photos, inspections, and appraisals are scheduled and confirmed. • End of Day (Before Leaving): Review your achievements for the day and prepare your "to do" list for tomorrow, setting yourself up for another successful day.
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